HRCGA Bylaws
HERITAGE RANCH COUPLES GOLF ASSOCIATION
BYLAWS AND REGULATIONS
January 2009

 

ARTICLE I
NAME
The name of the association is the Heritage Ranch Couples Golf Association (HRCGA).

 

ARTICLE II
PURPOSE
The purpose of the HRCGA is to develop, organize and administer a golf program that embodies and nurtures the traditions, sportsmanship and spirit of the game of golf as well as providing social golf events for couples to enjoy.
These values will be achieved through spirited and quality competition, in accordance with the United States Golf Association (USGA) rules of golf, while primarily providing maximum enjoyment and friendship.

 

ARTICLE III
MEMBERSHIP
Membership shall be open to any couple (a “Couple” as defined by Texas State Law) and/or individual. The member shall be a Heritage Ranch resident and/or annual pass holder at Heritage Ranch, Fairview TX, who pays their annual membership dues to the HRCGA. Members agree to abide by the rules of USGA. Non-resident pass holders shall not have voting rights.
Memberships shall be for 12 calendar months with all memberships expiring on February 15th.

 

ARTICLE IV
GUESTS
Guests of members may play in the weekly HRCGA play days that don’t involve monetary competition up to a maximum of three per guest. All other events and activities require HRCGA membership.

 

ARTICLE V
DUES
Dues must be paid on or before February 15th of each year. The dues may be changed at the annual meeting or at a special meeting called specifically to address dues. Membership dues shall not be prorated.
Only members with dues paid in good standing are eligible to vote or to be considered for office.

 

ARTICLE VI
OFFICERS / BOARD OF DIRECTORS
Members of the Executive Board shall be the President, Vice President, Secretary, Treasurer and the Past President who will exercise all powers of management of the HRCGA. Each Officer shall serve without compensation.
Time, place and frequency of meetings of the Executive Board shall be determined by the Board.

 

ARTICLE VII
ELECTION OF OFFICERS
The election of officers shall take place during the annual membership meeting in January of each year beginning in 2009. Elected officers will take office effective February 1st following the election and continuing through January 31st of the following year.
Officers shall be elected for a one-year term by majority vote of the membership eligible to vote. Officers may serve a maximum of two consecutive terms unless the candidate is unopposed and willing to accept the office.
A married couple cannot both serve on the Executive Board at the same time.

 

ARTICLE VIII
DUTIES OF OFFICERS
The Officers shall attend and participate at HRCGA meetings.
President
The President shall preside at all meetings of the HRCGA, shall call all special meetings and direct all activities of the HRCGA. The President shall also work in concert with the Heritage Ranch Management, the Head Professional and Director of Golfto insure cooperative understanding of all HRCGA events at Heritage Ranch. The President shall, with Board approval, appoint committee chairpersons and serve ex officio on all committees.
The President or the President�s designee shall represent the CGA on any golf advisory committees.
Vice President
The Vice President shall act on behalf of the President during any absence and perform the duties of the President. The Vice President shall serve the unexpired term of the President should the President leave office. The Vice President shall beresponsible for chairing the nominating committee.
Secretary
The Secretary shall record and maintain the minutes of each meeting. Membership Meeting minutes will be communicated to the membership. The Secretary shall write all letters, invitations and thank you notes as deemed appropriate.
Treasurer
The Treasurer shall receive all moneys of the HRCGA and deposit such sums in a non-interest bearing account of a recognized bank. All financial obligations shall be approved and authorized by the Board before payment. Either the President or the Treasurer will sign all checks drawn on funds of the HRCGA. The Treasurer shall keep an itemized account of all financial transactions and render a report of receipts and disbursements at each meeting. The Treasurer shall insure that new members have been properly billed. The Treasurer shall maintain a roster of active members, e-mails, and their standing.
Past President
Immediate Past President shall perform duties as directed by the President and shall be a voting member of the Executive Board.

 

ARTICLE IX
REMOVAL OF OFFICERS
Any Officer may be removed from the Board for failure to attend three (3) consecutive scheduled meetings of the Board, which have been duly noticed in accordance with notifications of scheduled meetings.
A vacancy in any position shall be filled by the HRCGA Board. The appointment shall last for the balance of the vacant term.

 

ARTICLE X
EFFECTIVE DATE
The effective date for the formation of the Heritage Ranch Couples Golf Association shall be January 1, 2007.

 

ARTICLE XI
COMMITTEES
The Executive Board shall authorize and define the powers and duties of Committees. Openings for Chairs and members of said Committees shall be posted in order that volunteers can be accepted annually and approved by the Executive Board. Each committee shall obtain Board approval for all major Committee events.
Each Committee shall consist of a chairperson who will serve for no less than one year.
The Committees shall work closely with the Head Pro and Director of Golf in a positive, mutually beneficial relationship.
These Committees may consist of:
Tournament Committee
The Committee shall be responsible for recommending tournament dates, formats, and other matters related to couple’s golfing events. The Committee shall be responsible for the Nine & Dine, its tee times, pairings, and formats while working closely with a volunteer Host/Hostess of the afterwards social or on occasions may plan the social at the HR Country Club.
Weekly Couples Golf Committee
The Committee shall be responsible for establishing tee times, pairings, and formats for the weekly couple’s events and work closely with the Head Pro and Director of Golf in these matters.
Rules/Handicap Committee
The Committee shall be responsible to insure all individuals participating in any HRCGA event have an established handicap as outlined under General Rules and are in good standing.
Communications Committee
The Committee shall be responsible for publications and notifications to the HRCGA membership and to new residents of HR to inform them of the HRCGA.
Golf Outings Travel Planning Committee
The Golf Outings Committee shall be responsible for planning scheduled golf outings to various locations, securing the best rates possible. The committee will inform the membership of these events and work closely with the Communications Committee to advertise and obtain participants for these events.

 

ARTICLE XII
GENERAL RULES
18 or 36-hole tournaments shall be played by USGA rules. The maximum handicap for a member of the HRCGA will be 36. The tournament committee will publish any exceptions.
If a shotgun event is unable to finish the full stipulated round, the event would be cancelled and the prize money refunded.
Additional event fees may be charged for tournaments or other activities as deemed appropriate by the Committees with Executive Board approval.

 

ARTICLE XIII
AMENDMENT TO BYLAWS
These Bylaws may be altered, amended, or repealed by 2/3 majority vote of the ballots cast at the regular annual meeting or at any special meeting of the Members called for that purpose.
The Members shall not have the power to change the purpose of the Association so as to decrease its rights and powers or to deprive any Member of rights and privileges then existing, or so to amend the Bylaws to deviate from the original intents and purposes of the Association.�
Notice of any amendment to be made at a special meeting of the Members must be distributed to the membership at least ten (10) days before such meeting and must set forth the amendments to be considered.
Any amendments to these bylaws must be approved by the HR HOA Board of Directors

 

ARTICLE XIV
NOMINATING COMMITTEE
The Vice President shall chair the Nominating Committee which shall consist of as many HRCGA members as deemed necessary.
The Nominating Committee shall assemble a list of nominees who have expressed their interests to serve as an Executive Officer on the HRCGA Board.
The Nominating Committee shall mail/email the proposed slate to the members thirty (30) days prior to the Annual Meeting and create the ballots for voting ten (10) days prior to the Annual Meeting.

 

Revised January 18, 2009

Approved by Activities Committee Resident Organization

_________________Date:_______

Approved by HR HOA Board

 

 

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